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Blog

The easy guide to employee background checks in Poland

Autor

Publicado

May 3, 2023

Actualizado

March 26, 2024

Tiempo de lectura

2 MIN

Hiring in Warsaw or Kraków? Wherever in Poland you're growing your team, background checks are a crucial step. Not only does a background check verify your new hire’s credentials, it can help eliminate the risks of bringing on a potential threat to your company.

But for global companies hiring employees in Poland, navigating the background check process can be daunting. In Poland, the handling of private data is strictly regulated by the European Union’s General Data Protection Regulation (GDPR) and Poland’s Protection of Personal Data Act. You need to know what's allowed under Polish and EU law, how you're obligated to handle and store your employees' sensitive data, and more.

If you need a guide to running comprehensive and legally compliant employee background checks in Poland, read on.

Table of Contents

    Are you legally required to run background checks on Polish employees?

    While not mandatory, background checks are legal in Poland but they are subject to strict limitations.

      Employers are allowed to request information about job applicants that is relevant to the position including name, date of birth, contact information, qualifications, education, and employment history.

      But employers should run minimal checks to make sure the worker is who they say they are: You can only request information that is directly related to the position. Requesting personal information relating to sexual orientation, ethnic background, and memberships in organizations like churches and political parties is not allowed. All requests must comply with the Polish labor code, the Polish Personal Data Protection Act, and the General Data Protection Regulation (GDPR) of the European Union.

      Provided you have the contractor’s consent, yes—it’s legal to run background checks on contractors in Poland. You must ensure that you’re compliant with relevant privacy regulations.

      Common background checks

      Less common background checks

      Employment history

      Credit reports (depends on role)

      Reference check

      Social media profiles (depends on role)

      Work authorization

      Driving records (depends on role)

      Education verification

      Medical records (depends on role)

      Criminal record (depends on role)

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      Run background checks automatically in just 90 seconds—for every new hire

      Aviso legal

      Rippling y sus afiliados no proporcionan asesoramiento fiscal, contable o jurídico. Este material se ha preparado únicamente con fines informativos y no debe utilizarse para proporcionar asesoramiento fiscal, contable o jurídico. Debe consultar con sus propios asesores fiscales, contables o jurídicos antes de comprometerse a ninguna actividad o transacción en estos ámbitos.

      Author

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      Doug Murray

      Doug escribe sobre tendencias empresariales y B2B y reside en Vancouver. Es miembro experto del personal global, porque ha vivido y trabajado en Escocia, Irlanda, México, Guatemala, Ghana y, por supuesto, Canadá.

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