Must-have payroll software RFP template for global companies in 2025

Author

The Rippling Team

Published

October 8, 2025

Read time

6 MIN

In this article

01. 1. Running payroll across borders
02. 2. Compliance and local regulations
03. 3. Multi-currency payments and funding
04. 4. Integrations with HR, benefits, and ERP systems
05. 5. Global visibility and reporting
06. How Rippling helps global companies

Running payroll across multiple countries is one of the hardest challenges global companies face. Every jurisdiction has its own rules: tax regimes, benefits, deductions, employment classifications, and compliance reporting. Paying employees and contractors in local currencies adds even more complexity. Without the right system, finance and HR teams are stuck with fragmented providers, manual reconciliations, and limited visibility.

The right payroll software for global companies should unify domestic and international payroll into a single system. It should ensure compliance across every country you operate in, pay employees and contractors in their local currencies, and deliver consolidated reporting across entities and geographies. It should also integrate with HR, benefits, and ERP systems to eliminate manual data transfers and reconciliation work.

This guide highlights the critical areas to evaluate in a global payroll RFP, what best-in-class looks like, and the RFP questions to ask vendors. Plus, we’ll give you a free downloadable template so you can start evaluating vendors ASAP.

1. Running payroll across borders

Global companies must manage multiple pay groups, schedules, currencies, and local rules.

A great global payroll system should support unlimited runs, custom pay codes, and allow payroll teams to process employees and contractors across countries in a unified workflow.

Rippling enables you to pay your entire workforce — from U.S. employees to international contractors — in their local currencies from one system, while surfacing anomalies across runs so errors don’t slip through.

RFP questions to ask

Can we process U.S. and international payroll in the same system?
Do you support unlimited payroll runs, including off-cycle and corrections, across geographies?
Can employees and contractors be paid together in local currencies?
How do you handle complex pay types like commissions, bonuses, and garnishments globally?
Do you support configurable approval workflows across entities and jurisdictions?

2. Compliance and local regulations

Every country has unique compliance rules, and missing one can mean heavy penalties.

Payroll software should automatically apply the right local tax, wage, and leave rules, handle filings and remittances, and keep immutable audit logs.

Rippling applies country- and state-specific compliance rules automatically, maintains registrations, files taxes, and indemnifies clients against penalties caused by system errors.

RFP questions to ask

Do you automatically update compliance rules for each jurisdiction?
How do you manage local tax registrations, filings, and remittances?
Do you provide guarantees or indemnities for errors in compliance filings?
How do you manage country-specific wage, overtime, and leave laws?
Are audit logs immutable and exportable for global compliance reviews?

3. Multi-currency payments and funding

Paying global teams requires handling dozens of currencies, exchange rates, and banking requirements.

Payroll software should provide local currency payments and support cross-border funding without manual intervention.

Rippling enables payments in 90+ currencies, manages FX conversions, and ensures employees and contractors are paid correctly and on time in their local currency.

RFP questions to ask

How many currencies do you support for payroll payments?
Do you pay employees and contractors directly in their local currencies?
How do you manage FX conversions, and are rates transparent?
Do you support local banking rails as well as global transfers?
Can you guarantee on-time payments across multiple geographies?

4. Integrations with HR, benefits, and ERP systems

Global payroll can’t be siloed. It depends on accurate employee data, benefits elections, and finance systems.

Payroll software should integrate natively with HR, time tracking, and benefits systems, and sync directly into accounting/ERP platforms like NetSuite, SAP, and Oracle.

Rippling unifies HR and payroll data in one system and integrates directly with ERP/accounting, eliminating manual reconciliation.

RFP questions to ask

Do HRIS updates (new hires, promotions, terminations) flow automatically into payroll?
Do benefit deductions and employer contributions sync globally in real time?
Which accounting and ERP systems do you integrate with?
Do you support multi-dimensional GL mapping (entity, cost center, geography)?
Can payroll journals be scheduled and posted automatically into ERP systems?

5. Global visibility and reporting

For global companies, visibility is often the biggest gap. Finance leaders need consolidated reporting across countries and entities, real-time dashboards, and audit-ready outputs. Rippling provides real-time, consolidated reporting for global payroll, variance analysis across pay runs, and automated GL syncs — giving leaders a single source of truth across geographies.

RFP questions to ask

Do you provide consolidated payroll reporting across all countries?
Can reports be segmented by entity, country, department, or project?
Do you provide variance analysis across global pay runs?
How do payroll journals integrate with ERP and finance systems?
How long are global payroll records retained, and are they accessible for audits?

How Rippling helps global companies

Rippling Global Payroll is built to simplify global complexity. With Rippling, you can run domestic and international payroll from one system, paying employees and contractors in 90+ currencies while ensuring compliance in every jurisdiction. Payroll runs in minutes — whether you’re processing 50 employees in one country or 5,000 across 20.

Rippling automates tax registrations, filings, and remittances across states and countries, applying jurisdiction-specific rules the moment an employee relocates. Immutable audit logs are generated for every payroll action, giving enterprises confidence during compliance reviews.

Because Rippling is built on a unified HR platform, all payroll data flows automatically from HR, time, and benefits into payroll, and then into ERP/finance systems like NetSuite, SAP, and Oracle. Finance leaders get consolidated dashboards showing payroll burn, taxes, and headcount globally, while variance analysis flags anomalies before they become errors.

Employees also benefit: Rippling provides a modern self-service experience, letting employees access stubs, tax forms, and banking info in their own language and currency, reducing the support burden on HR and payroll teams.

With Rippling Payroll, global companies can:

Run domestic and international payroll in one system
Pay employees and contractors in 90+ local currencies
Automate tax filings and compliance globally with error-free guarantees
Consolidate payroll data into real-time dashboards and reports
Integrate payroll into ERP and finance systems for faster closes
Provide employees with self-service access in their language and currency
Confidently scale across geographies without adding vendors or systems

Rippling RFP for payroll software for global companies example

	Question to ask	Rippling Answer
Running payroll across borders	Can we process U.S. and international payroll in the same system?	Yes — Rippling unifies domestic and global payroll, allowing you to run both in a single platform.
	Do you support unlimited payroll runs, including off-cycle and corrections, across geographies?	Yes — Rippling supports unlimited payroll runs, including off-cycle, bonuses, and corrections, without additional fees.
	Can employees and contractors be paid together in local currencies?	Yes — Rippling enables employees and contractors to be paid in their local currencies in one workflow.
	How do you handle complex pay types like commissions, bonuses, and garnishments globally?	Rippling supports commissions, bonuses, garnishments, and custom pay codes across all jurisdictions.
	Do you support configurable approval workflows across entities and jurisdictions?	Yes — Rippling supports configurable, multi-level approval workflows that adapt to entity or jurisdiction rules.
Compliance and local regulations	Do you automatically update compliance rules for each jurisdiction?	Yes — Rippling continuously updates local tax, wage, and leave rules across jurisdictions.
	How do you manage local tax registrations, filings, and remittances?	Rippling automatically registers, files, and remits payroll taxes across states and supported countries.
	Do you provide guarantees or indemnities for errors in compliance filings?	Yes — Rippling guarantees accuracy and timeliness of all filings and indemnifies clients for system-caused penalties.
	How do you manage country-specific wage, overtime, and leave laws?	Rippling applies local wage, overtime, and leave policies automatically based on jurisdiction.
	Are audit logs immutable and exportable for global compliance reviews?	Yes — Rippling generates immutable audit logs for every payroll action, exportable for compliance and audits.
Multi-currency payments and funding	How many currencies do you support for payroll payments?	Rippling supports payroll payments in over 90 currencies worldwide.
	Do you pay employees and contractors directly in their local currencies?	Yes — Rippling pays employees and contractors directly in their local currencies.
	How do you manage FX conversions, and are rates transparent?	Rippling manages FX conversions at transparent rates, ensuring accuracy in payroll funding.
	Do you support local banking rails as well as global transfers?	Yes — Rippling supports both local banking rails and international payment rails to ensure timely delivery.
	Can you guarantee on-time payments across multiple geographies?	Yes — Rippling guarantees accurate, on-time payments globally.
Integrations with HR, benefits, and ERP systems	Do HRIS updates (new hires, promotions, terminations) flow automatically into payroll?	Yes — Rippling HRIS is the source of truth; lifecycle changes update payroll instantly.
	Do benefit deductions and employer contributions sync globally in real time?	Yes — Rippling syncs benefits deductions and contributions directly into payroll automatically.
	Which accounting and ERP systems do you integrate with?	Rippling integrates directly with QuickBooks, Xero, and NetSuite, and supports exports to SAP and Oracle.
	Do you support multi-dimensional GL mapping (entity, cost center, geography)?	Yes — Rippling supports GL mapping across multiple dimensions such as entity, department, geography, and project.
	Can payroll journals be scheduled and posted automatically into ERP systems?	Yes — Rippling posts payroll journals automatically to ERP systems on configurable schedules.
Global visibility and reporting	Do you provide consolidated payroll reporting across all countries?	Yes — Rippling provides consolidated payroll reporting across geographies and entities in one dashboard.
	Can reports be segmented by entity, country, department, or project?	Yes — reports can be filtered and segmented by entity, country, department, project, or geography.
	Do you provide variance analysis across global pay runs?	Yes — Rippling provides variance reporting across runs, with line-by-line comparisons.
	How do payroll journals integrate with ERP and finance systems?	Rippling integrates payroll journals automatically with ERP and accounting systems, supporting multi-dimensional mapping.
	How long are global payroll records retained, and are they accessible for audits?	Payroll records are retained permanently in Rippling and are exportable for audits and compliance.

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Disclaimer

Rippling and its affiliates do not provide tax, accounting, or legal advice. This material has been prepared for informational purposes only, and is not intended to provide or be relied on for tax, accounting, or legal advice. You should consult your own tax, accounting, and legal advisors before engaging in any related activities or transactions.